📚 Notion vs. Proper: Choosing the Right Tool for Client-Centric Work

If you’re a coach, consultant, therapist, or freelancer, you’ve probably used Notion to organize your work. It’s powerful, flexible, and highly customizable. But when it comes to managing client relationships, you might be wondering if it’s the best fit.

Let’s break down the difference between Notion and Proper — and why many professionals are switching.

🧠 What is Notion?

Notion is a popular all-in-one workspace. You can create documents, databases, calendars, and dashboards to manage anything from project planning to journaling. It’s beloved for its flexibility.

But that flexibility comes at a cost: setup time, maintenance, and complexity.

✅ What is Proper?

Proper is a lightweight, AI-powered tool built specifically for people who work 1-on-1 with clients. Think: coaches, consultants, therapists, legal advisors.

It helps you create smart client dossiers — a clear, structured view of every client that includes:

Notes from sessions
Uploaded files
To-dos & follow-ups
AI-generated summaries
Shareable and downloadable reports

No templates, no setups — just clarity.

🆚 Notion vs Proper: The Key Differences

Feature	Notion	Proper
Client-specific focus	❌ General-purpose	✅ Built for client relationships
Setup required	✅ Requires templates	❌ None — works out of the box
AI summaries & insights	⚠️ Limited via plugins	✅ Built-in AI summaries & tasks
Note-taking speed	⚠️ Can be slow to navigate	✅ Quick, focused & structured
File organization per client	❌ Manual	✅ Auto-attached to each dossier
Ready-to-share client reports	❌ Manual formatting	✅ One click PDF/Link export

🙋 Why Choose Proper Over Notion?

If you’re spending too much time organizing your workspace instead of serving your clients, Proper is the smarter move.

No more building dashboards or creating templates
You get instant structure, AI support, and shareable client views
It’s designed around the way real professionals work — not just data or docs